This sounds completely nuts. What network is this? Can you call someone higher up? From all description you are doing everything right and what you will end up giving them will be inferior.
By the way… I just edited a prime time special that aired on CBS this week…. being pro-active, we called the network about some marginal video we wanted to include in the show. We offered to send him a tape to make a judgement about whether it was air-worthy, as taking it out at the last minute, if it failed QC would have been a costly disaster. The guy at CBS said…
“This is an unnecessary exercise… do YOU think its okay for broadcast?” We said “sure”. He said “That’s good enough for me.”
This was CBS. Prime time.