As a “one man band” working out of a home office, I often discourage a meeting in person unless I
pre-qualify them. Normally I get as much information as possible from them and then tell them I’ll send you a preliminary proposal/quote for their project. Once they see the quote I’ll meet with them if they are still interested.
I’m not going to meet them if they think a 3 day shoot and 4 day edit is going to be say…$2,000.
Of course you charge them for pre-production meetings. But when it’s more informational in nature, I prefer phone calls. You can tell pretty quickly if this potential client is worth meeting with.