Ned I also had a similar request for about a shoot at a local conference. It came from someone named Patrick Allanl LLC in Romania. Here’s their initial email.
We are Allan Patrick LLC llc Romania looking for professional Video
Production Company to Film Our incoming event which 15th,of March &
16th of March 2016 in Film in South Florida
Description
1.]Project Part 1: To film all the presentations of speakers between
12pm and 2pm over 2 days in Film in South Florida , Capturing the
audio and any Power Point slides (if used).
Project Part 2: To produce a short behind the scene style event
highlight video of the 2 day event. To possibly include Vox Pop style
interviews with either delegates and or key speakers.
Waiting to read from you soon Pls email us to allanpatrick06@gmail.com
They answered all of my questions. The key point was that I sent them a full agreement that asked for payment to cover my costs 1 month before the shoot. Strangely they never responded after that. I guess they figured out that in one month, their check would bounce. I suggest that EVERYONE always write up a proposal and agreement even for the smallest of shows. You’ll be glad you did.