For what it’s worth, here’s our structure…
We have a ‘Projects’ folder on our system drive. Within that we have individual folders for each project. In those we have separate folders for PPRo and AE.
On our RAID we have folders for each project’s media. Not previews, just media. We’ll sometime break the media into separate folders – ‘Video’, ‘Audio’, ‘Graphics’, etc. This isn’t totally necessary, since the bin structure in PPro and AE is more important than the actual disc folder hierarchy. Previews are on a separate drive – these aren’t archived.
On completion, we simply copy the project’s ‘Project folder’ and it’s ‘Media Folder’ to a removable backup drive. It’s sits there for an appreciable amount of time til we’re fairly certain it wont need to be quickly re-activated. After that we burn the entire project to a Blu-ray data disc, or DVD’s if it’s small enough.
If the project needs re-activation, we simply copy the folders back to their respective locations, and they will open as though they’ve never been gone.
Alternatively, we have opened archived projects straight from their removable archive drive. The programs will ask for the location of the media, but you generally only need to point it to the new location of one or two of the files, and they will find the rest as long as the internal folder structure wasn’t changed.
There may be other methods, but this works for us.
Steve Brame
creative illusions Productions