Hi Mark,
Thanks for your detailed response. There are a few things you said I wanted to clarify. In hindsight, sure I could have called them to get their standards, but I did let the AV Company know that I was providing a wide screen SD DVD video. I suggested they use a DVD player that up converts. I did this in writing. Between you and I, they didn’t use an up-converting DVD player, and I’m not into finger pointing myself so I wouldn’t mention this to the client.
I’ve produced shows for conventions and trade shows, and have never run into a problem before.
I also tested my DVD on several DVD players and screens. It NEVER looked like it did on the AV company’s Plasma. Of course I checked my levels on waveforms and vector scopes. I’ve also checked my DVD on a crappy old DVD recorder hooked to an LCD and it played fine.
As to what’s part of my job, I feel that my job is to produce a good product, not to oversee the AV company’s set up of their monitor. I gave my client about 25 extra hours of editing free of charge because I knew they had budget limitations. The deadline for the project was extremely tight, and I didn’t have the time to run back and forth to the AV company, about an hour away from my office.
Watching and checking the video on my home 46″ LCDTV showed that indeed the picture quality was fine. I also played it on my 30 inch Cinema display and on a CRT monitor hooked to a standard DVD player. All looked good.
When I went to the AV company they didn’t have the test DVD they used at the trade show, they played others including a Disney animated DVD and boat racing DVD (which looks like the type of DVD you see in booths at NAB for demonstration purposes..
I would agree with you that the monitor probably had been set up wrong, it probably is usually set for HD viewing in some way that distorts a normal SD signal. That’s my only explanation.
My question still is what do I say to my client?