We’re a small company – 2 edit suites, an audio room, a graphics room, location production are the 5 key items I track – along with staff and freelancers. I simply use my contact manager ACT!. I color code those items on the calendar and then attach the client and personnel from the contact database. I can adjust the durations, so at a glance I know what’s happening on a given day at any time. You can network the database to multiple users and display only certain types of events if you wish. Then as you cross them off, you get a history for a contact. It does not tie into my Quickbooks billing in any way, so I use it to cross-reference the worksheet for each project and compare that to my bid to see if we’re on track when a job is done. I can also quickly check freelance hours against their invoice. Been working with ACT! for over 10 years and to me is very efficient without a major investment in software, time, or learning curve.
Here’s a sample of what a weekly calendar may look like.

Steve

