OK, so this would be the second part of my plan for a simpler, more efficient world, although strictly speaking it’s the first part.
The best, most efficient place to store metadata is the most obvious and easily used.
And that’s the filename.
If instead of putting your file inside a folder called Boat inside whatever application it is you are using, you rather added the characters B-O-A-T to the filename (outside any specific application), you are immediately at a very considerable advantage.
The first advantage is that the metadata travels with the file wherever it goes, so whoever is accessing the file in whatever application immediately knows what you want them to know about it. This is vastly more useful than metadata added inside a specific application which can almost never usefully travel outside.
The second advantage is that you can now access your Boat files instantly within your application, assuming it has a simple search function (which almost everything does).
Typing BOAT into a search field is always going to be faster than clicking around to find a “folder” with your boat files inside it. Typing is always faster than clicking. Always. Operating any application from the keyboard is always faster than using the mouse or pen.
The third advantage to metadata stored in the filename is that it’s human-readable, which obviously confers its own benefits. Even a producer looking at a folder of files in the Finder now knows their contents without having to open them in any application.
There are plenty of ways to edit the filename (and batch edit multiple filenames), but my current favourite is Kyno which has a set of very elegant options for how the original filename is handled and how the new characters are added.
Sometimes the most powerful solutions are also the simplest.
Interestingly quite a few of our clients are now asking for deliverables to have specifically formatted filenames that “embed” a whole range of useful metadata, including date, frame size, codec, aspect ratio, track configuration, language, texted/textless and more. This system has obvious advantages for distribution of deliverables.
Simon Ubsdell
tokyo productions
hawaiki