I think it depends on who you (or whoever is in the van) are billing. If it just an hourly rate for an employee I think that could be negotiated to the manager. If it is a freelancer and you know that there will be traffic and extra driving time you could again negotiate what they will charge if they get back late due to traffic.
You are sort of describing unusual circumstances. We can usually estimate travel time and negotiate accordingly. We are also in a smaller city so travel is not a huge factor regardless.
If travel accounts for more than four hours of a 10 hour production day I would negotiate a lower rate for the travel time. If a shooter and his gear is $1400/day, 10 hours portal to portal and we know there will be at least 4 hours of travel alone I might negotiate perhaps $1100 for the day. They might or might not bite, depending on how much we work with them.
If it’s my own employee I might slip them a $100 Best Buy gift card, or maybe a gas card…Jiffy Lube oil change gift cert?
We base a production day on 10 hours portal to portal, with some wriggle room for traffic etc. But if the client keeps everyone late because they can’t decide what wash they want in the background it might incur an overage for the entire crew depending on how invested everyone was with the project.
Times are lean. Anyone who nickel and dimes in this economy is looking for a world of hurt. Best to play nice, exceed expectations and always deliver more than expected. You will get the next job…
Rich Rubasch
Tilt Media Inc.
Video Production and Post
Owner/President/Editor/Designer/Animator
https://www.tiltmedia.com