“you can’t change anything about that directory, or organize the files within it”
Not true, you can organize your media, many of us do it, but you have to be diligent and organized to keep it working.
As Shane pointed out, all new media goes into the “1” folder. Any number folder can be written to by Avid…which basically means any other numbered folder can be scanned and have the database updated.
My workflow (and i’m not alone) is to bring in day 1 footage, AMA and transcode, or how ever you get your media into the box. This puts the media into a “1” folder. Once transcode is complete i rename that folder to ProjectName_Day1, or on a smaller project, ProjectNameMedia. By using letters in the folders name, this essentially locks this folder from anything new adding to it. (Avid can’t update the database).
I then do my work on the box as normal, not worrying about folders for the rest of the day.
If i’m just working on the same project tomorrow, again, i don’t worry about anything. Any renders, imports, etc that i create during those sessions are put into a new “1” folder.
If a second days footage comes in, and i’m going to ama/transcode it, i rename the “1” folder to ProjectName_working
and then create my transcodes. At the end of the transcode session, i rename the newly created “1” folder ProjectName_Day2. I then rename ProjectName_working back to 1, and continue my job.
I use this process for all my projects. My Avid MediaFiles folder has folders name by Project_Camera, “working” “Project_renders from resolve” “Project_HighRes from Avid”….what ever i need to keep things organized.
If i’m on a simpler project, i leave it all in a 1 folder until i change projects. Then i rename the 1 folder to something else, and jump to a different project.
As i said, you have to be organized, and fairly diligent to maintain the structure, but if a second edit house needs day 2’s footage, i can find it immediately.
If footage appears offline, because the data base has gone corrupt, i copy the folder name, rename the folder back to numbers 55555 is used a lot for this purpose…delete the database, and let avid rebuild it. Once done, i paste 55555 back to the original name and move on.
Play with the technique, you will get used to it. You will get to the point where you are about to hit the render or the import button, and you will ask yourself what project the current “1” folder is connected to, and is it ok to hit render yet or not.
If i forget to do a switcheroo at any point, i can always drag the database into an open bin, and figure out what media is from what project, and get it clean up and reorganized.
Glenn