By “doubling up media” I was basically saying if you were to bring in your media from the “other” bin, and consolidate it, you would then have a second version of the media, this time belonging to the current project.
It doubles the amount of media, but also allows you to stop keeping the other project online, which can be handy, especially if you don’t need all the media from the other project
Having a number in front of your name doesn’t actually do anything. Any folder name can be online. The rule is if the name contains only numbers, then Avid has Read/write capability with that folder. If the folder has any letter in it, then Avid has read only capability with the folder. There is nothing that says your name needs any number at all. The difference between Avid having read/write and read only is affected by Avids abilty to update the database within that folder. For the most part, Avid is only going to write new media to a single folder, and for most that is the “1” folder. Yes if your “1” folder gets too full, Avid will automatically create a “2” folder, and start using it.
If you make a folders called 2, 3 ,4 and 5, Avid will still write to the “1” folder, but you could capture clips into avid (going to the 1 folder), sort that folder by date created, and move all those new clips into your “2” folder. Avid will then rebuild the database on both the “1” and “2” folders to properly index the media in those folders. You can then change the “2” folder to be something like “Josh Corporate Montage” and Avid will continue to see the media in that folder.
If you then want to capture more material into the Josh Corporate Monage project, you can either rename the existing “1” folder to something else and the “JCM” folder to “1” and capture. Once the capture process is done, rename “1” back to “JCM”, and (if you wish) the other folder back to “1”.
The key for me is basically, a “1” folder is simply used as my daily working folder, for what ever project I’m on that day. If tomorrow I’m working on the same project, I do nothing…if tomorrow I’m working on a different project I rename “1” to reflect what the project is, and let Avid create a new “1” folder for my footage for the new project. Rinse and repeat.
On larger projects, I will have a “project A media ” folder. This would contain all the main media needed to work on the project, It might be kicking around for weeks or months on end. Once built and working, I might not ever rename it again, but would then start calling my daily “1” folder “Project A working” This would contain mostly renders that are not totally necessary to rebuild the project, or to be archived with the project. As well, if I forget to rename a folder 1 morning in this scenario, its not the end of the world…not that it ever is…it isn’t that hard to go through a folder and figure out what project the media belongs to and redistribute it to the correct folders, forcing those folders to rebuild their databases afterwards.
When its time to Archive, I can then just archive the “Project A Media” folder, and not worry about the “working” folder. (renders can always be recreated.) I do usually take a scan through the “working” folder, just to make sure there isn’t any actual media in there.
I would recommend everyone look through your media folders and see what is in there. As I said, it isn’t that hard to look at a file and say, that’s a render…that audio, that’s a tape capture, that’s a graphic I imported.
If 3 weeks in, I capture new graphics, or music for “Project A” then it is up to me to make sure those files get into the Project A Media folder, and get properly indexed, by renaming the folder to something with numbers only, waiting for the index to rebuild, and then renaming back to “Project A Media”
I should add that because of the read/write rules, I’ve used “1” for much of the examples, but any number will do to trigger a folder to rebuild the database. In many cases I actually leave “1” alone and would rename the folder needing an update to something like “55555” so it is easy to spot.
It takes a while to get into this habit, but in the end, your Avid will be much more organized. And when you want to isolate media for cleanup, archive or duplication, it will be all ready to go.
Glenn