Ok, I thought I misread your original post, but I’m not sure I have. You mentioned using different drives to store your projects, so I assumed you were talking about the database, but you might be confusing the location of the project with the media used to build a project. Two different things.
As far as organization goes, yes, that is up to you to keep a proper structure and layout for your media. Camera files, graphic files, audio files, lists, documents, all sorts of things can go through your fingers as you work on this thing, but the actual project is safely tucked inside the database that you chose when your installed Resolve. You shouldn’t need to re-install Resolve because you sent your NAS back…unless you used a disk database installed on the NAS, but again that goes to my original point about letting Resolve take care of the database, and you take care of organizing the structure of your media folders on the NAS. Constantly working from external plug n play drives is always going to be harder than a permanent storage location.
You asked how you should organize your files, and you will hear probably hear a different idea from anyone who responds. It is totally up to you, but you need to be organized, and strict with yourself that you follow the organization you set out.
For what it is worth, here is my layout.
I have 3 permanent storage locations attached to my system. 1 via thunderbolt, 2 via 10g.
On those locations are folders called “Current Projects” Inside Current Projects is a folder called “Template” Inside Template is a folder structure of Audio In, Audio Out, Graphics, Master Outputs, Fusion, Project files,Supplied footage, Stock, Camera originals, Approvals, Lists, Documentation. There are probably a few i’ve forgotten about.
At the start of the project, you copy and paste Template, and rename it according the project you are working on.
I use this structure for both Avid and Resolve. Some folders are used more for one than the other.
Folders get used as audio comes in or out of my box. Graphics is typically for items suppled by an external artist, or items i’ve created in photoshop or the like.
Fusion is for fusion comps and the files that are created along the way. (fusion connect clips) I don’t use 15 or the fusion tab, i use the stand alone Fusion studio, so quite often render out dpx sequences from Avid or Resolve and load them in Fusion.
Supplied footage is for items the client has sent saying “use this clip from an old project we did”
Stock holds both the original proxy files, as well as the final purchased items
Project files is where i place the DRP or Avid project backups at the end of the process, which then gets archived along with most of these other folders. This way when I restore the project, i put everything back in its original location very easily. If i’m unsure where i originally had the media, i can load up resolve, restore the project, and look at any bin in the project. It will tell me where it is expecting to find the media. In my case, either the G, Q or U drive.
If I don’t have room on that drive in the future, i put my folder structure on a different drive, and point Resolve to the root of that folder, and it will easily relink everything, because it doesn’t have to go searching all over the place for every little file. They are all right here inside this main folder.
Camera originals is the only item that kinda gets put to LTO on a project by project basis. Depends how much footage, and whether or not the client is paying for me to back it up.
It the old days, i would have all camera media on the fast storage drives, and everything else on a smaller internal drive, but with the size of files and such, it has become easier to put it all together on the storage location.
The cache catches a lot of people. I have a set of SSDs in my storage formatted and named Cache. This is then mounted into both my systems, (Y drive on windows and Volumes/Cache on mac) Both machines have been told to use that partition for all caches. Set it up once and then it is good to go. No need to move the cache location around, or have Resolve give you the error saying “can’t find cache” This is one of the obstacles of using external drives that are alway changing.
If you are going to do it, i suggest you continue down the road of your NAS, find a good system for that, and avoid externals as much as possible. For me, externals supplied by the client get plugged in, copied to my storage, and then get unplugged, and sit as backup incase anything happens.
Again, others will all have other methods, but as long as they keep you organized, many methods will work.
Glenn