[Steve Martin] “LIke you, we seldom travel with lighting gear. It’s almost always better for us to hire a good local gaffer & grip with gear.”
Couldn’t agree more, with emphasis on the word “good” (or “great,” actually). But you can’t always find lighting gear & gaffers at all locations, and some gaffers/grips just aren’t that fast or enthusiastic, which can be a real drag. On a recent trip, VERY run-and-gun, the producer and I went gaffer-less & found it kind of liberating not to have to worry about the extra personnel, even though it was a ton of work to do all the schlepping, lighting, and audio.
You can’t rely on people you’ve never worked with, nor the airline to carry your luggage on your flight. So I take something with me every trip, or else use FedEx Ground to ship it ahead of time. Always assume that FedEx or your checked luggage won’t arrive; take enough in carry-on to do the shoot in some fashion (camera, batteries, lav, etc.)
Budget-wise, “Miscellaneous” is an absolutely essential category. Nick’s list is excellent, but you can’t possibly foresee all contingencies. Paying the jackhammer construction crew $60 to take off early for lunch, while you finish your interview?
Bob C