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Tips for leaving phone messages
Please leave your name first and phone number second. Then the message. Nothing is more annoying than waiting till the end of a message for the information I need.
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12 Replies
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Repeat your name, company and phone number at the end of your message. Speak slowly and clearly enough I can figure out who you are.
Steve
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And if you have a last name such as Kownacki or Weiss, be sure to enunciate clearly and spell it. There’s nothing worse than listening to a message nine times and still not understanding who the frack was calling.
David Roth Weiss
Director/Editor
David Weiss Productions, Inc.
Los AngelesPOST-PRODUCTION WITHOUT THE USUAL INSANITY ™
A forum host of Creative COW’s Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.
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Say my name aloud (no one will think you’re crazy): Richard Herd. It all rhymes together. I say on the phone “Herd” H.E.R.D. like a herd of cows!
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[Steve Kownacki] “Repeat your name, company and phone number at the end of your message.”
Wonderful advice, Steve. I hate it when people give you the name and number at the beginning of the message — and by the time you get a pen and paper, the message is over — but they do not say it again.
Ron
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No, no, no. You guys have it all wrong. These days you’re supposed to say your name and number as fast and possible and MUMBLE. Or leave messages like “Hey, it’s me.” God forbid anyone should do anything to make using technology easier.
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I always leave my number and spell my last name first. The only problem is I never seem to get to leave a message.
Hi I am calling from 301-555-1212 My last name is spelled T-U-F-E-K-C-I-O-G-L-U…BEEEEEEEEEEEEEEEEEEPPPP.
🙁
Emre Tufekci
http://www.productionpit.com -
Still it isn’t as egregious as leaving the number only at the end, because…just hit repeat, and the number is waiting for you at the very beginning. You get your pen and paper while the person is rambling on, then when you’re ready to write, hit repeat.
On my cell it’s “1”; on my office it’s “O.”
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Nick hit the best point – long lucid message followed by hyperspeed phone number.
When I am leaving messages, I try to know what I am going to say before calling.
Keep it brief. The last thing you want is to be in the middle of something important when you run out of recording time. Our system goes to maybe 2 minutes, but others are shorter.Just as important is to leave a good outgoing message on your own line, such as:
“Hi this is Mike Cohen. Please leave your name, reason for your call and your number.”
or
“Hi this is Mike Cohen. I will be out of the office from Jan 1 through Jan 8. Please leave a message and I will get back to you upon my return. If you require immediate assistance, press zero and speak with so and so.”
Of course, any important clients with pressing deadlines should know you are going away.
I give out my cell phone number on my outgoing message as it is a much more efficient way to reach me than leaving a voice mail. As it turns out, I get very little voice mail on my land line anymore.
Mike Cohen
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If they don’t lay it on me from the get-go, it’s obviously not that important. “hi, blaaa bla bla, words words words, doodoo butter, waisting time, babble babble, words…”
delete.end of messages.
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If it’s an important message, or even a not-so-important message for an oh-so-important person, practice first. Start by writing it out.
No kidding.
The good news is that you’ll leave the impression that you’re intelligent, prepared, capable and efficient.
The bad news is that it will come around to bite you in the ass when they find out how you REALLY are.
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