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  • Organizing Already Ingested Data

     Randy Clark updated 1 year, 5 months ago 3 Members · 3 Posts
  • Sam Sheridan

    January 17, 2020 at 5:20 pm

    Hi all,

    Just curious as to how users organized their material in CatDV, after they already did a “file dump” without any real thought to structuring it during the ingest phase e.g. just ingesting into a Catalog

  • bryson jones

    January 20, 2020 at 4:27 pm

    Hey Sam, great question.

    We tend to draw a distinction between organizing files on the file system vs clips in catalogs.

    Filtering can actually make organizing clips way faster after the fact in some cases. We often just drag a large messy folder in (turn off analysis or use Import Directory) and then you can filter and or analyze later. For example, if you know that your masters are all 1080 mp4 files and they are in folders named “exports” you can quickly find and filter to just those files and delete everything else, or drag those to a “masters” catalog.

    For file system cleanup, you can use the same idea, though that’s a bit more serious as far as potential consequences, so you will want to plan and discuss that a bit more.

    Know that we also make use of temporary catalogs where we are just cleaning things up and not intending to keep them. But be careful you leave your messy working catalogs in the system to put them in another Production Group (if you’re on a server based system) since you can get dupes temporarily in your dB during this process.

    But for sure, often we tell customers to not worry about getting things perfect as they can manage things much faster once they are in the DAM.

    I’d also love to hear what others have done.


    bryson “at”

  • Randy Clark

    April 13, 2020 at 7:55 pm

    Bryson, great insight. (my answer will drive Bryson crazy..maybe)

    Here on site, our assistant editor has an incredible folder/file structure for every project. When the projects are imported into the system, the “BIN” selection allows a decent sorting of types to access any of the groups of assets.

    I’ve taught new user to use the Smart Filters and allow the metadata to help you sort out your catalogues. Then they drag any file type to a CLIP LIST. I like to use the Automatic Filters>>Technical Fields>>File Extension / Type>>> and then you can select SORT from there. That might help give you an idea on how to set up your folders outside. This will also set up a reference to a folder as a BIN creating another column in your VIEW.

    If you play with that a little, your work culture as well as your insight into projects and how to organize itself as you play with the system and find “more than 1 way to locate assets” that usually presents itself along the way. The more you’re in the system the more you can find answers.

    Last, just because you imported it once, and if the projects are still online, doesn’t mean you can import it again. it’s just metadata you’re adding to the db not additional assets that take any room on a server.

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