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Invoice advice
I just finished an editing job and the client has asked me to email them an invoice. What should I include in this? its my first official job that isn’t paid in cash.
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9 Replies
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1) Your name and address for sending the check is the most important detail.
2) Project title
3) The work you did (video capture, editing, graphics, writing, etc.)
4) hours you worked @ $ per hour = Total
David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los AngelesPOST-PRODUCTION WITHOUT THE USUAL INSANITY ™
EPK Colorist – UP IN THE AIR – nominated for six academy awards
A forum host of Creative COW’s Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.
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“Terms: payable in full upon reciept. No materials will be released until paid in full.”
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Oh BTW, I almost forgot, you could always put my address and have them send me the check.
David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los AngelesPOST-PRODUCTION WITHOUT THE USUAL INSANITY ™
EPK Colorist – UP IN THE AIR – nominated for six academy awards
A forum host of Creative COW’s Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.
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Unless you agreed to terms up front, you could be in for a
sticky wicket. (You thought COD, They thought 30 days)
My advice, Unless you specifically offered
terms, the job is COD. Send them all the invoices they want
just don’t send them any product until you are paid in full.
I believe that MS office or word have pre-formatted invoices.Neil Hurwitz
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Microsoft Excel has a great invoice template that has the math already built in. Took less than 10 minutes to customize.
Editor / Motion Graphics Artist
http://www.GlenMontgomeryIII.com -
A couple other elements I didn’t see listed by the other posters:
- Date
- The word “Invoice” (so they know they need to pay it)
- Invoice number (often necessary for your client’s internal reference)
- PO number (if the client issued you a purchase order)
Finally, you might also have to provide a W-9 form (US tax identification).
If you’re going to need invoicing on an ongoing basis, you should look into an accounting package like Intuit Quickbooks that will help you track your business’s income and expenses.
Walter Soyka
Principal & Designer at Keen Live
Motion Graphics, Widescreen Events, Presentation Design, and Consulting
RenderBreak Blog – What I’m thinking when my workstation’s thinking
Creative Cow Forum Host: Live & Stage Events -
David – Where did you learn all this?
Steve Wargo
Tempe, Arizona
It’s a dry heat!Sony HDCAM F-900 & HDW-2000/1 deck
5 Final Cut (not quite PRO) systems
Sony HVR-M25 HDV deck
2-Sony EX-1 HD .Ask me how to Market Yourself using Send Out Cards
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Great information, thanks everyone.
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[Steve Wargo] “David – Where did you learn all this? “
The second day of film school… The first day they taught us never to spend our own money making films.
David Roth Weiss
Director/Editor/Colorist
David Weiss Productions, Inc.
Los AngelesPOST-PRODUCTION WITHOUT THE USUAL INSANITY ™
EPK Colorist – UP IN THE AIR – nominated for six academy awards
A forum host of Creative COW’s Apple Final Cut Pro, Business & Marketing, Indie Film & Documentary, and Film History & Appreciations forums.
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