• Storage & Archiving

  Back Up Work Flow Systm

  Posted by Christopher Court on September 1, 2014 at 9:46 am

  Hi there,

  Excuse this post if it is in the wrong forum – I wasn’t sure where to post it.

  I’ve recently joined a small (5 man) production company as a junior editor and film maker. My role consists of assisting the freelance editor on large projects and editing other less important projects myself. Part of my role is to also go through and organise the massive collection of previous rushes and master files so that they are backed up efficiently and are easily recognisable to the other members of team. Whilst rushes and master files have been backed up to a server, it’s not been done in away that makes much sense.

  I’m writing this post to hear what everyone would suggest as to what would firstly be a widely understandable way of categorisation of files and secondly an efficient way in achieving a neat, tidy and organised archive.

  The current system looks a bit like this:

  Rushes are backed up hard drive.
  Masters are backed up to Server
  Both are backed up to 4TB hard drive

  Best

  Christopher

  Christopher Court replied 11 years, 8 months ago 2 Members · 2 Replies
• 2 Replies

• 

  Simon Blackledge

  September 5, 2014 at 11:00 am

  Can you define Master ? Final rendered Quicktime ?

  Where do the Project files go ? XMLs ? Artwork ? Audio ? Gfx ? Scritps? fcp/avid projects?

  I take it the Master > Server is just so you have a copy of final flat QT online all the time ?

  First of all going to separate ext 4TB disks would be a no no . Are they barcoded ? How do you find Disk X rushes?

  The disk backup as you say is exactly that, a backup.

  Are the rushes edited off the server or local HD ?

  Simple structure
  Hard Disk / 2 folders

  1,MEDIA
  2,SETUPS

  in MEDIA
  /RUSHES
  /GFX
  /AUDIO
  /OFFLINES
  /DELIVERY

  in RUSHES
  /OrigCAMERA
  /TranscodesForEdit

  in AUDIO
  /VO
  /MUSIC
  /MIX
  /STOCK

  in OFFLINE & DELIVERY

  /001_DATE_DISCRIPTION

  ie /DELIVERY/001_02-04-2014-FILM01_OFFLINE_V002

  That way folders are in order date created.

  SETUPS

  /FCP
  /AE
  /PREMIERE
  etc..

  That way setups folder is small and quick to backup every hour to something like Dropbox

  Backup should look like this

  SERVER1_Storage (ONLINE)> SERVER2_STORAGE (BACKUP/NEARLINE) > TAPE(LTO / ARCHIVE)

  MEDIA > BACKUP > ARCHIVE

  So you editor X wants rushes from Project X its pretty simple > SERVER > Project>Media>Rushes >

  If he/she wants to find all shots of “Pigs in Mud” then you need a MAM

  https://www.axlevideo.com

  s
• 

  Christopher Court

  September 8, 2014 at 10:55 am

  Hi Simon,

  Your post blew my mind a bit, but I vaguely understand where your coming from.

  It’s made me realise that this clean up of work is more then just a couple days work!

  When I say Master, I mean final export of delivered video; MP4, Quicktime etc.

  The server mainly consists of all these Master Files and sporadic rushes.

  Rushes are primarily kept on their original hard drive (which I’ve taken the time to number and draw up a quick table containing the name of the project alongside which number hard drive it’s on), rushes are then backed up further to a 4TB hard drive.

  I don’t see any issue implementing the system on forthcoming projects it’s only on previous projects that haven’t been managed by me and are a complete mess.

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