I haven’t worked with these conventions in video production but have dealt with the issues in copywriting for ad agencies. After seeing multiple files with the word “final” in the name I reverted for my own work to a super-simple, super-clear convention. In addition to the Job number and Title I add the date of modification to the filename with v1 for version 1 and if there is more than one version on the same date it’s v2, v3, etc. This has created no confusion on servers accessed by many individuals. I would sometimes add my initials for extra identification and clients would add theirs to comment versions.
Usually there are emails that track which version is sent to clients and returned from them with comments and indicate what is special about them. I’m sure the other suggestions are useful about identifying fine cuts, rough cuts, etc., but since such characteristics and descriptions can be modified over time and with client changes, I found the simple date (and version if more than one on a single date) kept everyone on the same page.
That said, I’ve often worked on servers where a short description could be recorded to indicate the status of a file. These are project management servers where several people have access to files. Different folks will sometimes create their own creative file names but my date/version convention usually maintains order.
I guess part of the challenge is that when different people are naming and renaming files it’s hard to impose or educate on a naming system that everyone will follow.
Robert Withers
Independent/personal/avant-garde cinema, New York City