The file organization problem is a curse upon our generation. We keep Media in a single folder and then subfoldered to specifice networks, and then subfoldered there into specific projects. We then have another folder for ‘clients’, which contains everything non-media related (scripts, logs, creative briefs, etc). Once everybody is on board with it, that helps tremendously.
Now in terms of project management, we have come to embrace…the REMINDERS app! We have shared reminders (you can invite specific users to share it with you) so that all members of our team receive alerts when an important action is required at a specific time, etc. We have a reminder list of current projects, invoices due (with dates), random office work, long term and short term goals (get a new RAID drive, for example), and pretty much lists for anything you can think of. Different lists can have different subscribers so that some people aren’t privy to personal lists.
Everybody ignores the reminders app, but it’s more powerful than it looks.
John Davidson | President / Creative Director | Magic Feather Inc.