Archive libraries

[James Ewart]

Doh!

Thanks.

[Bret Williams]

Does it get rid of unused media?

[Helge Tjelta]

Nope!

That would require some work. Unused clips could go, but unused media is hard, then you need to cut the files, and i.e. r3d files are not that easy.

/helge

Helge

[James Ewart]

“File > Copy Project to Library > New Library
and save a new Library.
If your media is external then choose:
File > Copy Project to Library > New Library
Name and save the Library to a unique location (like a new folder).
You will get the pop up that asks if you want to include optimized and proxies.
This will create a new Library with a new Event with externally linked clips (if your clips were linked).
You then choose the Project in the new Library and choose:
File > Consolidate Project Files.
You can then choose to consolidate them in to the Library or to the same unique location.
Basically, you can Consolidate Project files without having to Consolidate all the clips in the Library. The same goes for Events.”

So in this new library you will only end up with clips that have been used in that particular Event or projects within it? Plus clips used in any projects that are (or were) in other Events (which is what Consolidate does?).”

Here we seem to be getting to the crux of the difference between Events and Bins.

But I wonder whether it would make more sense to consolidate before copying to a new library/

It is a little confusing (to me a least)

[James Ewart]

Hello Helge,

That looks like a useful tool.

It is a little surprising to me that FCPX dos not have such functionality built in.

But…hang on a minute. Isn’t that what “consolidate project files does anyway”?

Not sure I quite understand the difference. Could you shed some light for me please.

Regards

James

[Helge Tjelta]

Consolidate collect files outside you libraries, and get them to one location… here is from FCPX help page:

Consolidate projects, events, and libraries

In the course of creating a project, you might use media files from a variety of locations, including your local computer and external storage devices. If the media used in a project, an event, or a library is located in multiple folders or on multiple hard disks, you can consolidate all the media in one location (on one hard disk).

You can copy the media into the library file, move it from a library to an external folder, or move it between two different external folders. This process facilitates archiving and makes it easier for others to access the media (using shared storage, for example).

/Helge

[James Ewart]

So when you consolidate a project it’s only going to take the clips that are in the project…or just the bits of the clips you have used?

The more I look the bigger this update seems to be.

[Jeremy Garchow]

[James Ewart] “So in this new library you will only end up with clips that have been used in that particular Event or projects within it?”

If you select a Project and perform the above steps, you’ll have a new library with only the clips you used in the Project.

You can do the sme steps above with an Event. Select an Event, File > Copy Event to Library > New Library.

You can also Consolidate only the Project files or only the Event files, or the whole Library.

[James Ewart] “But I wonder whether it would make more sense to consolidate before copying to a new library/”

It depends.

If your media is external Consolidating only used Project or Event clips will make a copy of the footage and place it in the Library, using more disk space. If you then copy that to a new library, that is another copy of the media, so you just tripled the drive space needed for those clips (one external, one in the orig Library, one in the copied Library).

Also, Events are now more like bins than ever before. They, of course, aren’t exactly the same and never will be, but there are a few similarities with this new structure.

[Tim Jones]

Always the full clip. Unless you render things, FCP X (and PP, and MC) always maintain the full clip. Even if you use an external manager like CatDV, you still must re-render the clip (even if you’re not changing the format) since most clip formats don’t allow you to simply yank out frames (ARRI and MXF being exceptions since their clips are frame-based).

Tim
—
Tim Jones
CTO – TOLIS Group, Inc.
https://www.productionbackup.com
BRU … because it’s the RESTORE that matters!

[James Ewart]

Okay. Getting there.

Just wondering if you copy an Event containing just Sym Links to a new library can you ask it to copy the actual files rather than just the sym links?

or is it all dependent on how you imported the media in the first instance?